MECCA & MEDINA HOTEL ALLOTMENTS
Umrah agencies buy their hotel inventory through pre-negotiated allotments in Mecca and Medina — this inventory can't be booked on demand. OmraDesk tracks your blocked, sold and remaining rooms in real time — and most importantly, highlights every release deadline as it approaches, so you can sell or release in time.
Agencies in the UK, France, Europe and the Maghreb
Real hotel contract tracking, not just a room inventory spreadsheet with formulas.
Hotel (Mecca or Medina), period, room types (double, triple, quad), rooms blocked, negotiated net rate in SAR or GBP or EUR, release deadline, retention terms. Multiple contracts per hotel supported.
Per contract, a visual dashboard: X rooms blocked, Y sold (assigned to pilgrim files), Z remaining. You know at a glance where you stand.
Every contract shows its penalty-free release deadline, highlighted as the date approaches, so you decide in time whether to sell more or release — rather than paying for a room by oversight.
Your contracts are in SAR (Mecca / Medina suppliers) or in GBP/EUR (European hotel groups with a pilgrimage desk). OmraDesk handles both. Customise the exchange rate to match your actual purchasing terms.
A pilgrim booked on a package decrements the linked allotment automatically. Rooming lists generated on demand for hotel handover, with all required fields (name, DOB, nationality, mahram relation).
The fill rate of every allotment is visible at a glance: your team knows where to focus its sales effort (WhatsApp campaign, featuring an offer, rooms offered to other agencies through the marketplace).
Spreadsheets corrupt under concurrent editing
Three agents editing the same allotment sheet = diverging versions, double bookings, oversold inventory. Ramadan season becomes a post-hoc reconciliation nightmare.
Spreadsheets don't track deadlines
The release deadline sits in a cell somewhere. Nobody looks for it until it's too late. Result: unsold rooms invoiced anyway, straight loss.
No cross-view pilgrims ↔ rooms
One sheet for rooms, one for pilgrims, a third for rooming lists. Impossible to answer 'which room is this pilgrim in?' in 3 seconds — critical when a pilgrim calls you from Jeddah airport.
No margin calculation
Without linking net rate (allotment contract) to sale price (pilgrim package), margin can't be known. Computed post-hoc, often wrong, often against the agency.
You record the contract as signed: hotel, period, rooms blocked by type, irrevocable minimum commitment, release deadline, weekday and weekend rates per type, deposit paid. OmraDesk then attaches the allotment to one or more packages and tracks what is sold, what remains, and what will have to be returned or paid before the deadline. The deposit shows in cash flow, and each release deadline is highlighted as it approaches.
Yes, in real time and per room type. On a package, purchased stock and allocated stock are compared continuously with rooms sold; what is left to sell is visible at a glance. Seats held by an option or a pending request count as taken until they expire, so the figure shown is the one you can actually sell against. A finance view summarises all current allotments.
Each package can include as many hotels as the itinerary requires — typically Makkah then Madinah — each with its nights, purchase currency, supplier and its own room stock. Every pilgrim's stay is split hotel by hotel, the rooming list is built per hotel then mirrored to the other when the composition is the same, and purchases are followed supplier by supplier, in riyals when that is the contract currency.
Yes: single, double, twin, triple, quad, quintuple, family, suite, and child without bed — who sleeps with the parents, is priced separately and lets a room exceed its nominal capacity. Each type has its blocked stock, purchase rate and selling prices. That per-type detail is what tells you triples are unsold while doubles are full, so you adjust the sale before paying for empty rooms.
Through safeguards rather than blind refusals. A seat booked online or held as an option carries a validity period and only counts as available once it expires; when a package is published, allocated stock cannot exceed purchased stock. A one-off overrun remains possible and is flagged with a warning — because placing a mahram or reuniting a family sometimes justifies forcing a special case, knowingly.
Yes. One allotment can feed several packages, and one package can draw on several allotments; the overview lists every current contract with its fill rate and next release deadline. Approaching deadlines are highlighted, so you can act before a commitment becomes final. You decide with up-to-date figures what you keep, what you return, and what you offer to another agency.
Allotments inside the Umrah agency software
The complete platform — files, visa, WhatsApp, agency website, finances.
Nusuk Masar automation
Submit pilgrim files to Nusuk end-to-end.
KSA tourist e-visa
The tourist e-visa route, for pilgrims on the e-visa list (UK, EU, US…).
Umrah profitability calculator
Free tool: margin, cost price and break-even for a departure, in several currencies.
Umrah rooming planner
Free tool: assign pilgrims to rooms while keeping families together.
20-minute demo or free 24-hour trial: see contract and release deadline tracking in a demo workspace.